Race Organizer’s Report: 1st MASTERS 15K Run

8 09 2009

Don’t be surprised again, as I am the only Race Organizer who  is doing or submitting a Race Organizer’s Report to its runner-participants and readers of this running blog. This is my 2nd Race Organizer’s Report as the 1st BDM 102 Race was the first time I made such report about my insights and observations after the conduct of such event.

It is worthy to mention the reasons why I came to organize a run for the MASTERS. The first reason was the presence of at least 15 cases of assorted beer donated by the Hardcore Runners led by Jonel aka Bugobugo85 which was supposed to be intended to be used for the participants in the GLOBE’s Run For Home 21K Race as part of one of the Water Stations but the Race Organizer did not give me a feedback after verbally asking him of the possibility of putting up a Beer Station along the route of the race. It started to play in my mind that the MASTERS runners would be the appropriate runners to drink the said beer after a race exclusively for them, I mean, for us!

The second reason was to expose a better running environment to runners devoid of vehicular traffic and pollution. The third reason was the interest of the members of the Elite Team Bald Runner to assist in the conduct of a race for the MASTERS. And the last reason, the presence of of friends and supporters who believe in our advocacy to promote running to everybody.

After getting the commitment of support from Mr Amado Castro, Jr aka Reinier6666 for the payment of the Digital Clock/Timer from PATAFA amounting to P 5,000 + P 1,000 for the operator, the race was published in my blog and the implementation of the race had started. It took me and my staff/elite Team Bald Runner to prepare all the works and coordination needed for a period of less than a month, to be exact, in 26 days!

After I posted this race in my blog, a friend of mine who remains not to be identified and a regular visitor of this blog, called me and offered an amount of P 5,000 as support for the said race and the money was used to purchase the Winners’ Medals we ordered from BERNAL Engravers, Inc.

After the BOTAK’s 10-Mile Race at UP iliman Campus, Ultrarunner Francisco Lapira, Jr aka Isko introduced to me a couple, Carrey and Eugene, and they told me that they will be donating the Gatorade Drinks for the race. Two days before the race, Carrey was kind enough to give us 75 bottles of 1.5-Liter Gatorade Drinks!

During one of our “speed” training workouts at ULTRA, Tin Ferrera, one of our students, voluntarily offered us 20 containers of 5-Gallon Mineral Water for the said race.

In one of the comments posted by runner Gregorio Ocampo in my blog, his running group, HING’s Running Club, had offered ice-tubes and beer in cans for the said race. But in reality, just before the start of the race, the whole running club brought with them lots of Ice Buko, Ice Mango, Ice Ube, Ice Cream, & Popsicle aside from the ice-tubes and beer in cans!

Friends of BR, like Randy San Miguel gave me a Cash Support of P 1,000 and runner Rayabe handed me also P 300. Guys, even if I did not mention you in my previous post in thanking the other supporters, you had been a great help in this race.

I am not being corny and cute here but I want to be transparent on how we accounted for the support and the registration fees intended for the said race.  And here were the expenses incurred:

Water Cups———————————————P   660.00

Race Bibs Material————————————      500.00

Race Bibs’ Printing————————————   1,240.00

Permanent Ink Pens———————————-       155.00

Ropes—————————————————       800.00

Tarpaulins———————————————   2,100.00

Trash Bags———————————————       400.00

Pack Meal For Race Marshals———————-    1,500.00

Certificates——————————————–       500.00

Brown Envelops————————————–       400.00

Water Pitchers—————————————-       150.00

Safety Pins———————————————       240.00

Bond Papers for Registration Forms/Route/Etc-      700.00

Gasoline————————————————       600.00

Expenses For Rehearsals/”Dry Run”—————       500.00

Taxi Fare For Clock’s Operator———————-      400.00

TOTAL EXPENSES————————————P 10,845.00

From our Cash Collections from Donors/Supporters and Registration Fees, Mr Castro’s contribution went to PATAFA’s Timer & Operator and the P 5,000 donation from a friend was used for the Medals. We had a collection of P 12,100 from Registration Fees and other Cash Donations. By the way, the registration fee for this race was P 100.00 without any singlet.

The bottomline? We earned P 1,195.00 on the said race. Good enough to support the training for the members of the Elite Team Bald Runner. We were able to save for any payment for the permit to use a running venue; we did not pay any fee to the road marshals & security/safety to our vehicles; we did not pay for the rent of a generator & Public Address System; no paid EMCEES and entertainers; no paid ambulance; and no insurance fees! A lot of savings as compared doing a race in other venues!

But what is most important are the “intangibles” that we earned in this race. We earned a lot of friendships; a lot of fun; a lot of stories; a lot of experiences; and a lot of opportunities for our future endeavors. And most of all, we earned the reputation of not postponing our scheduled race even in the middle of an inclement weather. And of course, the beer will always be there with the support of the Hardcores and BDM 102 ultrarunners!

Now, let me challenge those other Race Organizers to open their accounts and show to the running community where our registration fees are going and how much they are earning from the races we join.

Update #2: 1st MASTERS 15K Run

1 09 2009

On Registration

1) For those who registered through the phone, your Race Bibs are ready for pick-up at the Starting Area/GHQ Grandstand at least One Hour before the start of the race (5:30 AM). Just be ready for your ID and your registration fee of P 100.00.

2) For those who intend to register on site before the start of the race, you should be at the Starting Area/GHQ Grandstand at least One Hour before the start of the race. A separate table will be established for those late registrants.

3) There is a limited number of Race Bibs. We prepared a total of 170 Race Bibs for the runners with ages from 40-54 years old male and limited number of race bibs for the older ages and the Women’s MASTERS. Issuance of the remaining Race Bibs will be on “First Come, First Serve” basis.

4) Please “Fall In Line” when you claim your Race Bibs or when you intend to be one of the late registrants in one of the tables. Our staff could only attend one person at a time.  

Entry to Camp Aguinaldo:

1) Everybody is advised to enter through GATE #1 which is the only gate that is open in the camp before 5:00 AM. This gate is along BONI SERRANO AVE. (SANTOLAN ROAD). Be ready with your Driver’s License if you don’t have an AFP Car/Vehicle Pass or Decal. For those without vehicles, take the Pedestrian Gate (adjacent to Gate #1).

2) MPs will guide you where you can Park your vehicle. Don’t assume that your vehicles are safe because you are inside a military camp. Due to thefts in vehicles in past races, it’s unfortunate that our suspects are also “runners” wearing running attire and with the proper race bib. It is advisable to secure/hide your things and don’t display anything inside your car. The race organizer will not be responsible for any loss or damage of any vehicle parked on the race site.

Please feel free to post your comment/s if you have any clarification or concern about the race. We will try to update you through this blog about the said race. For those who are willing to donate or sponsor any product or “giveaways” for the runners, please feel free to contact us at Telephone Number: 497-6442.

See you at the Starting Line!

Update #1: 1st MASTERS 15K Run

21 08 2009

I ran the whole race route this morning at exactly 6:10 AM and I observed that the sun was already above the horizon.

Although most parts of the route are shaded with trees, there are still parts of the route which are exposed to sunlight and it will add some heat to the runners. I could predict that the heat of the sun on exposed parts of the route will be become a problem for the runners.

Due to this observation, I am adjusting the start of the race earlier and the race will start at 5:30 AM, instead of 6:00 AM. We will adjust also the Assembly Time at 5:00 AM. An earlier start for the race will be more beneficial to all the runners.

An appropriate written notice about this adjustment is already in the Race Kits to be distributed.

Our registration booth will be available at the vicinity of the BOTAK Run’s Finish Line at the UP Diliman Campus. Race Kits will be available for distribution upon acceptance of registration form & fee. 

We are encouraging participants to register early as we have prepared limited number of race kits.

An Invitation: 1st MASTERS 15K Run

13 08 2009

Last 16 November 2008, a group of MASTERS runners conducted the 1st 10K MASTERS Run at Fort Bonifacio. I was not able to participate in that race but I was informed that the race was a success.

For this year, the Bald Runner’s Events is coming up with a longer distance run for the MASTERS which will cover a challenging 15 kilometers of paved roads.

As a starter, MASTERS are those runners from the age of 40 and above for the Men’s Category and for those 35 years old and above for the Women’s Category. The age categories will be grouped every 5 years of age, both for the Men’s and Women’s.

The 1st MASTERS 15K Run will be held inside Camp Aguinaldo on September 6, 2009. The race will start at 6:00 AM infront of the GHQ Grandstand. The race will cover two (2) loops of 7.5-kilometer loop inside the camp.

The registration fee is P 100.00 per runner. Our staff will start accepting registration to this race during the KR Urbanite Run this Saturday evening. Just look for the Bald Runner/Project Donate A Shoe Banner/Tarpaulin in one of the designated Parking Areas. Each runner must be able to bring their ID for verification of their printed Birth Date on their Card.

Race packets (race bib, rules & regulations, and map of the route) will be available for distribution starting on August 23 in any of the racing venues in Metro Manila.

There will be no singlets or Finisher’s T-shirts as the registration fee will defray the cost of race packets, water/hydration needs, trophies & medals, and Finisher’s Certificate which will be mailed to the runner’s address.

Since we do not have any “marketing people” or PR means to ask for sponsors for this race, this race will be a “no-frills” race but each runner will be assured of a safe race route & parking areas, a challenging but fast course, accurate course distance, lots of water, a race timer (sponsored by reinier6666), and more fun & running experience.

If there are “Good Samaritans” out there to support or sponsor this race, we will be glad to accept whatever help you can give to make this race a memorable one. Please feel free to post a comment on this post. Our staff could also be contacted at this landline telephone number—497-6442 for more details of this event.

To make this race something unique and for us to bring back the “good old times” of running in the late 70s and the 80s, “friends” of BR will be donating lots of beer for all the runners!!! Beer will be served at the Finish Line (and in the Aid Stations)!

See you at the Starting Line!!!

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