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Race Organizer’s Report: 1st MASTERS 15K Run

8 09 2009

Don’t be surprised again, as I am the only Race Organizer who  is doing or submitting a Race Organizer’s Report to its runner-participants and readers of this running blog. This is my 2nd Race Organizer’s Report as the 1st BDM 102 Race was the first time I made such report about my insights and observations after the conduct of such event.

It is worthy to mention the reasons why I came to organize a run for the MASTERS. The first reason was the presence of at least 15 cases of assorted beer donated by the Hardcore Runners led by Jonel aka Bugobugo85 which was supposed to be intended to be used for the participants in the GLOBE’s Run For Home 21K Race as part of one of the Water Stations but the Race Organizer did not give me a feedback after verbally asking him of the possibility of putting up a Beer Station along the route of the race. It started to play in my mind that the MASTERS runners would be the appropriate runners to drink the said beer after a race exclusively for them, I mean, for us!

The second reason was to expose a better running environment to runners devoid of vehicular traffic and pollution. The third reason was the interest of the members of the Elite Team Bald Runner to assist in the conduct of a race for the MASTERS. And the last reason, the presence of of friends and supporters who believe in our advocacy to promote running to everybody.

After getting the commitment of support from Mr Amado Castro, Jr aka Reinier6666 for the payment of the Digital Clock/Timer from PATAFA amounting to P 5,000 + P 1,000 for the operator, the race was published in my blog and the implementation of the race had started. It took me and my staff/elite Team Bald Runner to prepare all the works and coordination needed for a period of less than a month, to be exact, in 26 days!

After I posted this race in my blog, a friend of mine who remains not to be identified and a regular visitor of this blog, called me and offered an amount of P 5,000 as support for the said race and the money was used to purchase the Winners’ Medals we ordered from BERNAL Engravers, Inc.

After the BOTAK’s 10-Mile Race at UP iliman Campus, Ultrarunner Francisco Lapira, Jr aka Isko introduced to me a couple, Carrey and Eugene, and they told me that they will be donating the Gatorade Drinks for the race. Two days before the race, Carrey was kind enough to give us 75 bottles of 1.5-Liter Gatorade Drinks!

During one of our “speed” training workouts at ULTRA, Tin Ferrera, one of our students, voluntarily offered us 20 containers of 5-Gallon Mineral Water for the said race.

In one of the comments posted by runner Gregorio Ocampo in my blog, his running group, HING’s Running Club, had offered ice-tubes and beer in cans for the said race. But in reality, just before the start of the race, the whole running club brought with them lots of Ice Buko, Ice Mango, Ice Ube, Ice Cream, & Popsicle aside from the ice-tubes and beer in cans!

Friends of BR, like Randy San Miguel gave me a Cash Support of P 1,000 and runner Rayabe handed me also P 300. Guys, even if I did not mention you in my previous post in thanking the other supporters, you had been a great help in this race.

I am not being corny and cute here but I want to be transparent on how we accounted for the support and the registration fees intended for the said race.  And here were the expenses incurred:

Water Cups———————————————P   660.00

Race Bibs Material————————————      500.00

Race Bibs’ Printing————————————   1,240.00

Permanent Ink Pens———————————-       155.00

Ropes—————————————————       800.00

Tarpaulins———————————————   2,100.00

Trash Bags———————————————       400.00

Pack Meal For Race Marshals———————-    1,500.00

Certificates——————————————–       500.00

Brown Envelops————————————–       400.00

Water Pitchers—————————————-       150.00

Safety Pins———————————————       240.00

Bond Papers for Registration Forms/Route/Etc-      700.00

Gasoline————————————————       600.00

Expenses For Rehearsals/”Dry Run”—————       500.00

Taxi Fare For Clock’s Operator———————-      400.00

TOTAL EXPENSES————————————P 10,845.00

From our Cash Collections from Donors/Supporters and Registration Fees, Mr Castro’s contribution went to PATAFA’s Timer & Operator and the P 5,000 donation from a friend was used for the Medals. We had a collection of P 12,100 from Registration Fees and other Cash Donations. By the way, the registration fee for this race was P 100.00 without any singlet.

The bottomline? We earned P 1,195.00 on the said race. Good enough to support the training for the members of the Elite Team Bald Runner. We were able to save for any payment for the permit to use a running venue; we did not pay any fee to the road marshals & security/safety to our vehicles; we did not pay for the rent of a generator & Public Address System; no paid EMCEES and entertainers; no paid ambulance; and no insurance fees! A lot of savings as compared doing a race in other venues!

But what is most important are the “intangibles” that we earned in this race. We earned a lot of friendships; a lot of fun; a lot of stories; a lot of experiences; and a lot of opportunities for our future endeavors. And most of all, we earned the reputation of not postponing our scheduled race even in the middle of an inclement weather. And of course, the beer will always be there with the support of the Hardcores and BDM 102 ultrarunners!

Now, let me challenge those other Race Organizers to open their accounts and show to the running community where our registration fees are going and how much they are earning from the races we join.

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